Structure and Constitution
The Yale College Council Constitution is the foundation of the Yale College Council. The current version of the Constitution is from 2014 and was based off of an older version of the constitution that was originally written in 2002. It was revised again in both 2015 and 2016.
For more information on specific roles and functions, see below.
The Yale College Council is comprised of the following elements:
- Executive Board - Elected by the student body, the Executive Board provides leadership and guidance to the council.
- Management Board - Working under the Vice President, the Management Board oversees Representatives' projects in Academics, Student Life, and University Services.
- Council of Representatives - 24 Representatives (2 from each Residential College) elected by their residential college are the heart of YCC. Representatives work on various YCC projects from policy proposals to event productions and vote on YCC initiatives and decisions. The Council also includes several non-elected Associate Representatives who are vetted by the Executive Board and affirmed by the Council.
- Professional Teams and Committees - Non-elected members who work on various staff roles providing critical support to the operations of the YCC.
- Class Councils - The class councils are subsidiary bodies of YCC that represent each class at Yale.
The Yale College Council has 3 types of members: full term members, associate members, and affiliated members.
- Full Term members are members of the Executive Board, Management Board, Council of Representatives, or one of the Teams and Committees that report directly to the Executive Board.
- Affiliated members are Spring Fling Committee members, Committee Associate Members (CAMs), and Special Project Contributors (SPCs).
- Committee Associate Members are students who sit on a specific committee, but are not an Associate Representative. Special Project Contributors are students who wish to contribute to specific projects, but are not a continuous member of YCC.
- Subsidiary members are members of Class Councils.
The President of the Yale College Council is charged with developing a vision for YCC and leading its operations. As president of the student body, he or she serves as the primary liaison between students and Yale's administration. The President meets on a regular basis with the University President, Dean of Yale College, and other University officials. In addition to these responsibilities, the president represents Yale's undergraduates to persons or groups outside of the University whenever such representation is called for.
The Vice President is responsible for recruitment, elections, project assignment to representatives, and committee and team oversight. The Vice President also leads the Management Board, the Council of Representatives, and meets with key University officials. Additionally, he or she serves as the liaison between the YCC and University Standing Committees as well as the primary manager of the Academics, Student Life, and University Service Directors.
Chief of Staff
The YCC Chief of Staff is the primary manager of YCC internal communications, meaning he or she manages communication between the Executive Board, the Council, and the additional bodies of the YCC. The Chief of Staff is responsible for facilitating attendance and voting within the Council as well as recording and distributing meeting minutes.
The YCC Academics Director oversees projects in the areas of academic offerings, policies and regulations, and calendars. He or she serves as the YCC's liaison with chairs of academic departments, the Yale Undergraduate Career Services, and Center for Professional and International Experiences (CIPE). The Academics Chair leads the Council's Academics Committee and the Sub-Committee on Science and Engineering.
Student Life Director
The Student Life Director oversees projects in the areas of social life, disciplinary regulations, athletic affairs, greek life, religious affairs, environmental affairs, special services (e.g. summer storage), residential colleges, special community initiatives, and New Haven affairs. The Student Life Chair leads the Council of Representatives' Student Life Committee and the Sub-Committee on Athletic Affairs.
University Services Director
The University Services Director coordinates projects dealing with undergraduate services provided by Yale University, such as dining, housing, health and mental health, security, Office of Disabilities, shuttles, and information technology services (ITS). The University Services Chair leads the Council of Representatives' University Services Committee and the Sub-Committee on Dining.
Task Forces Director
The Task Forces Director manages interdisciplinary projects that require the creation of larger task forces. Using this task force model allows the YCC to investigate broad topics without pulling focus from additional or individual projects. This position was created for the 2015-2016 school year.
The YCC Events Director is responsible for producing YCC events, leading YCC's involvement in co-sponsored events, and managing YCC's internal social events. The Events Director chairs the Events Committee and oversees the Spring Fling Committee.
The YCC Finance Director is responsible for budget allocation, securing funds, fundraising efforts, forming partnerships to provide student discounts, and seeking sponsorships. The Finance Director also manages the Business Team and chairs the Council of Representatives' Special Funding Committee.
The UOC Director chairs the Undergraduate Organizations Committee (UOC) and manages the Funding Committee, its budget, and its Organization Finance Managers. Responsibilities include allocating funds, managing Capital Equipment, and providing resources for student organizations.
The YCC Communications Director is responsible for public relations, press relations, communication within the council (notes, distributing agendas, minutes, coordinating meeting locations), external communications (emails, newsletters, publishing reports), website development, and social media outreach. The Communications Director also manages the Communications Team and the Programming Team.
Student Outreach Director
The Student Outreach Director serves as the primary liaison between YCC and student groups, individual students, and New Haven groups. A critical part of the role is connecting each YCC project with relevant student groups or students well-versed in the issue to make sure they are collaborating or at the very least, their input is included in the project.
TEAMS AND COMMITTEES
Board of Advisors
The Board of Advisors is a panel comprised of students with significant leadership experience related to college student government. Members are appointed in order to preserve the expertise of past YCC members and to improve the institutional memory of the organization by establishing a formal forum for such students to provide guidance throughout the year to the existing Executive Board.
The Business Team is in charge of seeking sponsorships, partnering with external businesses to secure discounts for Yale students, and pursuing any additional business initiatives at the discretion of the Finance Director.
The Events Committee is responsible for planning and producing YCC events throughout the year including, but not limited to, speaker events, Final Cut, Battle of the Bands, and the annual Yale-Harvard game party/tailgate. The committee, led by the Events Director, consists of both elected Council representatives and non-elected associate members who apply to the serve on the committee. Within the Committee, there exist subcommittees that manage the production of large scale events.
Communications and Programming Teams
The Communication Team consists of copy writers, graphic designers, photographers, videographers, and video editors, and the Programming Team consists of web developers and programmers. Together, they play a critical role in YCC's communications and outreach to the student body. The teams work closely together under the supervision of the Communications Director and jointly produce a wide variety of content, including Yale Speaks, monthly newsletters,and promotional graphics.
Spring Fling Committee
The Spring Fling Committee is charged with planning and executing Spring Fling, Yale’s annual music festival held after the end of classes in April. Spring Fling is one of Connecticut’s largest music events, bringing together the entire campus to celebrate the end of the year. The committee conducts industry research on potential talent and creates a shortlist of recommendations, compiles and analyzes survey results, and plans the production. Spring Fling Committee members are associate members of YCC. The committee is led by a chair appointed and overseen by YCC Events Director.
Undergraduate Organizations Committee
The Undergraduate Organizations Committee (UOC) is the main source of funding for all registered student organizations on campus. It provides annual funding and support for special events. Additionally, the UOC oversees organization registration, acts as a liaison between the administrators and student organizations, rents capital equipment (such as audio visual equipment), and works to improve policy related to student organizations on campus. UOC members are full term members of the YCC and the UOC Director leads the committee.
COUNCIL OF REPRESENTATIVES
The Council of Representatives is comprised of 24 elected representatives (2 from each college), associate representatives, and a representative of each of the class councils. Only the elected representatives have voting power, but every representative can work on projects and serve on committees. Representatives are advocates of Yale’s undergraduate students and are responsible for promoting student interests on campus by managing policy-oriented projects under the supervision of the management board. Associate representatives must attend 2 meetings, submit a petition to join, and be voted in by the Council of Representatives. The Council of Representatives votes to approve and terminate projects, approve the budget, approve YCC event sponsorship, amend the YCC Constitution, approve campus referendums, and issue official stances on campus issues. The Council meets on a weekly/bi-weekly basis to discuss campus affairs, review the progress of projects, and vote on pertinent issues. Meetings are open to all Yale undergraduates.
The Council of Representatives sometimes meets in the following committees to attend various issues:
- Academics Committee
- Sub-Committee on Science and Engineering
- Student Life Committee
- Sub-Committee on Athletic Affairs
- University Services Committee
- Sub-Committee on Dining
Freshman Class Council
Comprised of 24 freshman representatives (two from each residential college) the Freshman Class Council is the primary student government body representing the freshmen. The FCC is responsible for planning major events such as the Freshman Olympics, Freshman Barbecue, and the Freshman Dance. FCC also updates the Unofficial Freshman Handbook each year. The chairs of last year were Gabriel Perez '20 and Aadit Vyas '20.
Sophomore Class Council
The Sophomore Class Council (SoCo) is dedicated to improving the student life of sophomores. Responsibilities of the Council include the planning of class wide events and working on pertinent issues (e.g. advising reform, career opportunities). The council is composed of two representatives from each residential college and a president who is elected by the sophomore class each April. The current president of SoCo is Yesenia Chavez '20.
Junior Class Council
The Junior Class Council (JCC) consists of two representatives from each residential college. The JCC’s responsibilities vary largely due to the diverse interests its members are charged to represent. Past initiatives have included the creation of an online database of internships across a number of different fields in conjunction with Undergraduate Career Services. Last year, the JCC also partnered with the Association of Yale Alumni (AYA) and began a program of successful career workshops, bringing in alumni from a variety of backgrounds who were able to offer career advice to juniors. Perennial favorite JCC social events are the Beer Olympics and the Yale-Princeton Tailgate. The junior class elects a president to lead the council each April. The current JCC President is Julia Tobin '19.