Eligibility

Funding can only be granted to student organizations that are formally registered with the Yale College Dean’s Office. All organizations should refer to the Student Organizations website for matters regarding registration. Applications must indicate all expenses and income sources connected to the organization or the event.

The following are are some factors the UOC considers when deciding on a grant application:

  • The goal/purpose of the organization or the event and whether it aligns with a positive undergraduate student experience
  • Whether a student organization has shown that it has kept its expenses to a minimum
  • Whether the student organization has demonstrated financial need

Administrative Grant Guidelines

Administrative Grants are one of three grant types that the Undergraduate Organizations Committee may award to student organizations. This type of grant is designed to aid in the upkeep and essential functions of the organization (other than publications). Examples of costs under this grant include food and refreshments for internal activities and publicity materials for recruiting events. Organizations are strongly encouraged to keep administrative costs at a minimum.

Grant Limits

  • The maximum total grant request per organization per academic year is $800 ($400 per semester)
  • There are no retroactive spring semester grants for fall semester expenses, nor do we provide funding for spring semester expenses in the fall semester
    • An exception may be granted if an organization can demonstrate sufficient need (please contact your liaison or the Student Organizations Director in advance of applying for funding)

Permitted Expenses

  • Up to $200 of food
  • Printing/advertising expenses, but only at YalePrinting rates (Single-sided B/W page: $0.10, Double-sided B/W page: $0.12, Color page: $0.25)
  • Coaching or professional instruction only if it is essential to the organization and the instructor or coach is being paid through a company and not individually
    • This type of expense is subject to limitations posed by the UOC on a case-by-case basis
  • The creation and upkeep of paid websites up to $40
    • The organization must demonstrate that there is need for this type of expense and that all other alternative options have been exhausted (use of free website hosting services is highly encouraged
  • Costumes, props, and other types of non-perishable capital expenses only if they will remain with an organization from year to year

Prohibited Expenses:

  • The creation and upkeep of organization bank accounts
  • Student transportation unless travel is an integral element of the organization’s purpose
    • If such an expense if permitted, the outing must be open to all members of the group with funding evenly distributed for all students
    • Tours for performance groups will not be funded
  • Purchase of apparel (as they will not remain with the organization). However, the cost of printing onto the apparel may be permitted
  • P.O. boxes or postage
  • Banners
  • Individual member dues or dues to national organizations
  • Fund money-making ventures of an organization
  • Photographers, including student photographers
  • Purchase promotional give-away material or prizes of any kind
  • Alcohol, firearms, tobacco, and illegal products

Event Grant Guidelines

Event Grants are the second type of funding given out by the Undergraduate Organizations Committee, and they account for the majority of the UOC operating budget. This type of grant is designed to help student organizations host events that are accessible to the student body. Events should enliven the campus environment and expose fellow Yalies to your organization's goals and purpose.

Grant Limits

  • There are no limits to Event Grants
  • Events must take place on campus
    • An exception may be made if the organization can demonstrate irrefutable need for an alternative venue
  • Events must be free and open for all undergraduate attendees

Permitted Expenses:

  • Printing/advertising expenses, but only at YalePrinting rates (Single-sided B/W page: $0.10, Double-sided B/W page: $0.12, Color page: $0.25)
  • Guest transportation at the official Yale rate of $0.56 per mile
  • Guest meals at Yale Dining rates
  • Guest housing are funded at residential college suite rates ($75/night)
  • Rental fees for Yale buildings
  • Food and beverages served at events
    • However, this type of expense should not account for more than 1/3 of the total requested grant amount for the event

Prohibited Expenses:

  • Merchandise purchases that are meant to be re-sold at the event
  • Purchase promotional give-away material or prizes of any kind
  • Honoraria or any other direct compensation for guests
  • Renting of off-campus spaces
  • Photographers, including student photographers
  • Alcohol, firearms, tobacco, and illegal products
  • Student transportation unless travel is an integral element of the organization’s purpose

Publication Grant Guidelines

Publication Grants are the last type of funding given out by the Undergraduate Organizations Committee, and they are specifically meant for organizations that release content at regular intervals (digitally or through print). We highly encourage publications to explore online publishing, which the UOC will help fund. Estimates from companies on printing costs are also strongly encouraged and will help when reading the grants.

Grant Limits

  • There is maximum $1000 limit on Publication Grants for the entire academic year
    • Publications may apply for the full amount in the Fall Semester but should be aware that they would not be eligible to apply for a Publication Grants in the spring
  • The UOC takes into consideration a variety of factors in determining the appropriate grant amount for publications, including but not limited to:
    • Publication age and past history
    • Size of target audience
    • Distribution reach and channels (especially within the undergraduate community)
    • Frequency of content release
    • Similarity to other publications on campus

Permitted Expenses

  • There are two categories of expenses under the Publication Grant: Publishing Costs and Non-Publishing Costs
    • Publishing costs include expenses for print publishing, digital publishing, or both (we highly encourage groups to consider digital options due to high cost of print publishing; the UOC is unlikely to fully fund exorbitant printing expenses)
    • Non-publishing costs include all other administrative costs that normal organizations would apply for under Administrative Grants (ie. food, basic maintenance fees, etc.)